WCIDTA Background

The Western Canada Irish Dancing Teachers Association (“WCIDTA”) is a non-profit society responsible for the administration and regulation of Irish Dance in Western Canada. WCIDTA’s membership includes registered teachers (TCRG) and adjudicators (ADCRG) who are members of the governing body of Irish Dancing, An Coimisiún Le Rincí Gaelacha (CLRG), and the Irish Dancing Teachers Association of North America (IDTANA). WCIDTA regularly meets with its members to ensure the quality of competitive Irish Dance standards and regulations in Western Canada. WCIDTA also organizes the annual Regional Oireachtas Rince to qualify dancers to represent the Western Canada region at the following year's Oireachtas Rince na Cruinne, the World Championships for Irish Dancing.

Purpose of this Website Privacy Policy

WCIDTA developed this Website Privacy Policy to describe the way WCIDTA collects, uses, and discloses personal information and website user information from www.wcidta.ca (the “Website”) to comply with applicable provincial and federal legislation or regulations. The purpose of this Website Privacy Policy is to ensure WCIDTA operates this Website in a manner that recognizes the right of privacy of individuals with respect to personal information and website user information as well as addresses the need of WCIDTA to collect, use, or disclose personal information and website user information.

1.     Why we collect, use, or disclose data

WCIDTA may collect, use, and disclose your personal information or website user information from this Website for the following purposes:

·       To facilitate communication with our Website users and members;

·       To permit you to access special features, services, or areas of this Website;

·       To administer participation in WCIDTA’s Irish Dance program;

·       To administer compliance with Irish Dance standards and regulation;

·       To administer WCIDTA’s Irish Dance operations;

·       To promote Irish Dance events and marketing materials; and

·       To maintain this Website’s functions.

2.     How we collect data

When using this Website, you may be providing WCIDTA with two types of information: 1) personal information you, as an individual, disclose to us with your consent, and 2) website user information that is collected, as an aggregate, from users engaging with this Website.

3.     What data we use

WCIDTA may collect personal information from users of this Website for the purpose of WCIDTA’s Irish Dance operations and this Website’s functions. This personal information may include, but is not limited to the following (the “Personal Information”):

·       Names, addresses, phone and fax numbers, and email addresses collected for the purposes of facilitating membership communication related to WCIDTA’s upcoming events, programs, and activities;

·       Names, addresses, phone and fax numbers, and email addresses provided voluntarily by an individual who accesses secure areas of this Website;

·       Irish Dance participant information, including but not limited to the following:

o   Names, addresses, phone and fax numbers, email addresses, dates of birth, and historical Irish Dance information (experience, location, age group, and other registration information required by Irish Dance standards and regulations);

o   Personal health information including provincial health card numbers, allergies, emergency contact, and past medical history for use in the case of a medical emergency;

o   Performance information including uniform size, shoe size, feedback from teachers and adjudicators, and performance results; and

o   Emergency contact information such as the names, addresses, phone and fax numbers, and email addresses of students’ parents or other designated individuals,

·       Competition information including the dates and locations of events and competitions;

·       The names, addresses, phone and fax numbers, email addresses of teachers and adjudicators as well as their location, qualifications, and other information required by Irish Dance standards and regulations; and

·       Marketing information including attitudinal and demographic data about participants to determine participant demographic structure and WCIDTA program wants and needs.

WCIDTA may collect website user information from users of this Website for the purpose of WCIDTA’s Irish Dance operations and this Website’s functions. This website user information may include, but is not limited to the following (the “User Information”):

·       Your Internet Protocol address, your browser type and version, the pages you visited from this Website, the date and time you visited this Website, the time you spent visiting each page from this Website, and other diagnostic data;

·       This Website may use cookies, or similar tracking technologies, to track the activity on this Website and hold applicable information. Cookies are small data files which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. You can instruct your browser to refuse all cookies, or to monitor all cookies; however, if you do not accept cookies, you may not be able to use portions of this Website; and

·       WCIDTA also uses Google Analytics, a web analytics service provided by Google Inc., which uses cookies to evaluate this Website’s users, produce reports on this Website’s activities, and provide other services related this Website’s usage, maintenance, and optimization.

4.     When we disclose data

WCIDTA may disclose Personal Information to our affiliated organizations, such as other Irish Dance organizations, for the purposes described in section 1 of this Website Privacy Policy and those affiliated organizations will be required to comply with this Website Privacy Policy.

WCIDTA may use third parties to provide services to us which may require disclosing Personal Information to those third parties. WCIDTA will only permit access for the purposes described in section 1 of this Website Privacy Policy and third parties will be required to protect your Personal Information by complying with applicable provincial and federal legislation or regulations. WCIDTA may transfer or store Personal Information to a destination outside of Canada for processing by third-party service providers. If you submit Personal Information to WCIDTA, you are specifically consenting to the transfer, storage, or processing by these third-party service providers.

WCIDTA may be required by a court order, subpoena, search warrant, administrative decision, legislation, or regulation to disclose Personal Information. WCIDTA will cooperate with such requests and take appropriate measures to ensure the requester is aware of the Personal Information’s sensitive nature. Further, WCIDTA will cooperate with law enforcement authorities to investigate and prosecute users of this Website who violate our policies or engage in behavior that is illegal or harmful to our users, members, or organization.

5.     How we limit the collection, use, and disclosure of data

WCIDTA will not indiscriminately collect, use, or disclose information. Personal Information and User Information will be collected, used, and disclosed in accordance with this Website Privacy Policy, except with consent of the user or as required by law.

WCIDTA will retain Personal Information and User Information as long as reasonably necessary to enable WCIDTA to fulfil its operational requirements, maintain accurate historical records, or comply with provincial or federal legislation or regulations in accordance with the purposes specified in section 1 of this Website Privacy Policy.

6.     How we protect data we collect, use, and disclose

WCIDTA’s employees, volunteers, and agents will take commercially reasonable efforts to ensure collection, use, and disclosure of Personal Information that is provided from this Website is in accordance with this Website Privacy Policy.

WCIDTA will take commercially reasonable efforts to protect Personal Information that is provided from this Website, including but not limited to encryption or other security software to safeguard Personal Information from unauthorized access, accidental disclosure or loss, alteration, or destruction.

WCIDTA is unable to guarantee the security of any Personal Information provided by users from online submission forms while being transmitted to this Website, as the internet is a potentially non-secure method of information transfer. Any transmission of Personal Information is at the risk of this Website’s users.

7.     Consent

Users consent to WCIDTA’s collection, use, and disclosure of Personal Information and User Information as described in this Website Privacy Policy by using this Website.

WCIDTA will obtain consent from this Website’s users to collect, use, or disclose Personal Information. Consent can be electronically expressed or implied (if the purpose for collecting, using, or disclosing Personal Information would be considered obvious and you voluntarily provide the Personal Information for that purpose).

You may withhold your consent for WCIDTA to use your Personal Information in certain ways; however, your decision to withhold your consent to certain uses may restrict WCIDTA’s ability to provide services to you or restrict your ability to use portions of this Website.

You may revoke your consent in writing by contacting WCIDTA.

8.     Social Media

WCIDTA may use social media (e.g. Facebook, YouTube, Twitter, Instagram, etc.) in addition to this Website. WCIDTA’s social media accounts are public and not hosted on this Website. We recommend you review the privacy policies of these third-party social media service providers before engaging with us on our social media accounts.

9.     Third Party Links

This Website may contain links to and from websites from third parties. These third-party websites have their own privacy obligations and WCIDTA does not accept any responsibility or liability for these obligations or for any personal information that may be collected, used, or disclosed through these third-party websites. We recommend you review the privacy policies of these third-party websites before you submit any personal information to them.

10.  Changes to this Website Privacy Policy

We may update this Website Privacy Policy from time to time. We will notify users of this Website of any changes to this Website Privacy Policy by posting a copy of the updated version on this page. We recommend you periodically review this Website Privacy Policy for any changes.

11.  Contact Us

If you have any questions about this Website Privacy Policy or WCIDTA’s privacy practices with respect to this Website, please contact us by email at regionaldirector@wcidta.ca

UPDATED MAY 2021